Open the message (double-click to open in a new window). Total the numbers, and you're done and ready to delete some ROT. Open the Sent folder or other folder where your sent items are stored. Then look in the lower left corner of your Outlook window and note the number of total Items (emails) that appear in each folder. You'll select each folder by clicking on it once to highlight the name. This is a useful approach when you only have a handful of folders and few nested folders. Use Items in View to Count Emails in Each Folder

Use a Search Folder to Count All Emails in an Account.Use Items in View to Count Emails in Each Folder.

The RMS ROT Squad recommends using one of these methods to take a volume measurement before and after a cleanup project to demonstrate your success. By selecting that option, you are presented with further options, including View Full Header. For Yahoo mail, click the message open and then find the actions option. Click the arrow and then select the show original option. Knowing your email volume will help you focus your energy when you're cleaning out ROT (Redundant, Obsolete, and Transitory messages), and can inform how you want to structure your Inbox folders in the future. For Gmail, open the message and find the arrow next to the reply button. The methods are presented in order of complexity, so choose the one method that is right for you. This resource outlines three different methods to measure the volume of your email in Outlook: quickly measuring your data volume in KB, counting the messages in each folder, and using the search folder function to count all messages in an account.

Materials that may be disposed of without a specific retention period.

Electronic records that do not need to be printed or saved.

How ot find sent mail in outlook